It is essential that we have the name and contact details of all ride participants. Please complete our contact details form before coming on your first ride with us. If you are unable to complete the form, please send your name, address, phone numbers and Cycling UK membership number (if you have one) to email@example.com
In Case of Emergency (ICE) card
We recommend that everyone riding with us should carry a mobile phone set to allow access to emergency contact details (for example, using with a Medical ID app). Otherwise, please carry one of our green ICE cards somewhere it will always be with you when you ride with us. Should we ever have to use it (we haven’t yet thank goodness) we would look in your saddle bag, your tool kit and your wallet/purse. Ask a Committee member about ICE cards at the start of any ride
Riding in a group
If you have not ridden in a group before make sure to read the Cycling UK Group Rider Checklist. For a fuller guide to the etiquette of group riding see The Wheel Easy! guide to cycling in a group. The following points concern specific issues that have arisen repeatedly in the group.
Contacting the leader during your ride
In order to coordinate the ride effectively the leader needs to be informed about what the riders are doing. These mobile numbers are provided for that reason. Use these numbers if you have a problem during the ride and are unable to pass a message up the peloton. Be prepared to leave a voice message or text. The leader may not be able to take your call or reply immediately.
Leaders will sometimes choose a bridleway as a small part of a route. If you have concerns about this you should contact the leader before the ride or in Exhibition Square before you set off.
Make a gap
It is easy to get carried away chatting to other riders and to forget the needs of other road users. On roads where there is motor traffic all Wheelers should split into smaller sub groups leaving gaps in between to allow traffic to pass. The general rule is, if there are 8 or more riders immediately in front of you pull back and make a gap. Tell riders who come to overtake you that that is what you are doing.
Passing the leader
Riders in the group shouldn’t in general pass the leader. Your leaders will be trying to achieve a target average speed over the whole ride. Coming to the front to give the leader a rest by taking the wind is great. Overtaking the leader in order to push the ride speed up or just to show off is not acceptable. On no account must undue pressure be placed on another rider to speed-up or slow-down. Everyone is encouraged to stay together – we must not deter any member of the group from enjoying the ride.
Leaving the ride
On the way home riders will peel off at different points in the ride. When you are about to leave the ride, please try to inform the leader directly, or by passing a message up the peloton.
Please use a bike with mudguards and consider fitting an additional mudflap. If caught out without mudguards by unexpected wet weather please ride at the back of the group where you will not spray other riders.
We always intend to be back before dark but you should always take lights on those dingy winter days in case we are late back or just to be seen. If you have a very bright back light consider switching it to a dimmer setting when in the peloton so as not to dazzle the rider immediately behind you.
What we do with the personal details you have given us
The data you have provided will only be available to the York Wednesday Wheelers Committee who will only use it for the purposes of running York Wednesday Wheeler rides and activities. We will not disclose this information to any person or organisation except in connection with these purposes.
The one exception to the above is if you have indicated that you are willing for us to reveal your email and/or your phone number(s) to other members, when when they ask us for this information. In such cases we will inform you by email that this has been done. Note that the York Wednesday Wheelers Committee reserve the right not to pass on emails and phone numbers if they judge the request in any way inappropriate.
The data is kept in a secure password protected MailChimp website.